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Performing arts also interested in archiving digital collections


There are 49 of them, content partners from the performing arts active in digitisation projects at the moment. Because of the fact that VIAA also archives already digitised or born-digital material, we wanted to gain a better insight into their digital collections. There appears to be a great interest in VIAA’s service concerning digital intake.

At the end of 2017, we sent a survey to our content partners in the performing arts. Thirty organizations completed the survey and almost every one of them has digital video, audio and photo files at their disposal. A couple of observations: 

  • Twenty-five organizations showed interest in the digital intake. For ten out of twenty-five, this needs to be dealt with urgently.
  • The size of the collections varies from 2GB to 26TB. This should be mapped more detailed once the collections are added to VIAA.
  • Almost all organizations lack an inventory of the digital files.
  • One fifth of the organizations have metadata, whether or not in a structured format.In some cases, the digitised files are stored with a third party. It could be interesting to cooperate directly with them, in dialogue with the concerned content partners.
  • Fifteen organizations believe that they can deliver the files through SFTP (an internet protocol that enables the secure transmission of files between several computers).
  • The other ten organizations either don’t yet know in what way they’ll deliver the files or would like to hand over a hard drive. 

Thanks to this survey, VIAA gets a global overview of the demand for this service, the size of the collections, the metadata at hand and the technical specifications within the organizations. That way, we can improve the preparations of the trajectories and formulate a plan for the intake of digital collections for all content partners. As soon as the digital intake of the performing arts is initiated, the different aspects will be investigated more closely.

Questions about this article? 

Contact Debbie Esmans. She'll be happy to help you.